EN fillings

Preamble

With this function fillings can be displayed, checked, edited, manually registered and in certain circumstances deleted.

Types and sources/origins

Type	Source/Origin 1	Source/Origin 2	Source/Origin 3
normal filling	card reader	filling import	manual registration
EC-card-filling	card reader	under certain circumstances manual registration
Creditcard-filling	card reader	under certain circumstances manual registration
Fleetcard-filling	card reader	under certain circumstances manual registration
Cash-filling	card reader	under certain circumstances manual registration

Menu call up

The administration of fillings is being opened over Data-Filling Records or with the icon .

Not every Autopoll user has the rights for this menu item.

Display

By default a filter is activated (light shaded symbol ), which is configured on the last 14 days. That means that when starting that function only the fillings of the last 14 days are being displayed. The display option is by default "Price/Value".

Fix columns: Date/Time, Seq.No., Location, Company, Reg.No.

Display options

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Price/Value / Odometer / C.Ctr / Vehicle PAN / Driver infos / Origin / mit TD-Bem. (with filling comment)

By changing the display option not only the columns of the displayed fillings change, but also the filter options according to the new columns.

blue	manually registered or changed fillings

The meaning of each icon is being explained under general handling.

Editing

Master files

Filling type: type of the filling (filling, EC-card-filling, Creditcard-filling, etc.)

Date/Time: Date and time of the filling

Seq. No.: continuous sequential number of the filling

Card reader: if the origin is the card reader, then display of the card reader name

Location: if the origin is a filling import, then display of the external filling place

Tank: if the origin is a card reader, then display of the used tank

Product: fueled product

Quantity: quantity delivered by the card reader or the filling import

Receipt price: unit price delivered by the card reader or the filling import (by default it is set that no prices are being imported)

Receipt value: total maount delivered by the card reader or the filling import

VAT: used VAT and VAT amount delivered by the card reader or the filling import

brut/net: setting whether brut or net values are coming from the card reader or the filling import

Company: assigned company

Vehicle: assigned vehilce of the above mentioned company

Assignment value: value with which the filling was assigned to the vehicle (normally the vehicle card identification)

Cost center: cost center assigned to the above mentioned vehicle

Building site: only display of the building site when the above mentioned vehicle is assigned to a building site, details under Building site report

Odometer R.: odometer value our running hours of the vehicle

Driver: assigned driver of the above mentioned company

Assignment value: value with which the filling was assigned to the driver (normally the driver card identification)

Add. Info: value of the additonal data input at the card reader

Display of the calculated net- and brut- values

Comment: commentary to the filling , max. 30 digits

By default the driver will only be displayed when he belongs to the same company as the used vehicle. This can be changed by parameters (stam.bw.allefahrzeuge respectively stam.bw.allefahrer)

Additional information

Acccording to the restrictions of the logged in Autopoll user, the folders "More data" and "History" are visible or not.

More data

Additonal and original data coming from the card reader or the filling importfile.

History

Information what and when the filling was being edited.

New entry

COMPULSORY fields

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Date/Time

Compay

Vehicle or Driver

Product: when entering a new filling only fuels or oils/lubricants can be selected

Volume

To secure the follow up processing of a filling the assignment of a company is compulsory. Due to this it is only possible to enter a manually EC-card, Fleetcard-, Creditcard- or Cash filling when a corresponding company exists.

Deletion

By deleting fillings information is getting lost

1. When deleting fillings, gaps in the filling sequential number will occur, which have to be explained during an inspection or audit.

2. When deleting fillings, the fueled quantities will be credited back to the used tanks, that means that the stock level in the period of the deleted fillings is NOT correct.