EN GrossNet

Preamble

In Autopoll it is possible to invoice fillings and bookings as Gross-invoices or Net-invoices. These configurations are being made in the "invoicing profiles". Details under Invoicing

Definition

Autopoll defines a Net-Invoice as an invoice in which the values in the single position lines are printed NET. In case of a Gross-Invoice the values in the single position lines are printed GROSS.

Set of problems

I. Invoice single position lines

In case of mixed invoicing, that means when there are GROSS prices and GROSS rebates/charges which shall be invoiced NET or when there are NET prices and NET rebates/charges which shall be invoiced GROSS, it could occur that the calculation of the amounts in the single position lines is NOT comprehensible. In other words the multiplication of quantity and price in the single position lines will not be the exact amount, but an amount which differs a few Cent.

Examples

Pure Gross Invoicing

Gross invoice with Gross prices in the pricelist

=> comprehensible calculation: 256,13 * 1,319 = 337,84

Net Invoicing with Gross Prices

Net invoice with Gross prices in the pricelist

=> NOT comprehensible calculation: 256,13 * 1,108 = 283,79

=> printed will be 283,90, that means 11 Cent difference

Reason: The Net values have been calculated by dividing the Gross values by 1,19. (337,84 : 1,19 = 283,90)

Pure Net Invoicing

Net invoice with Net prices in the pricelist

=> comprehensible calculation: 256,13 * 1,108 = 283,79

Gross Invoicing with Net Prices

Gross invoice with Net prices in the pricelist

=> NOT comprehensible calculation: 256,13 * 1,319 = 337,84

=> printed will be 337,71, that means 13 Cent difference

Reason: The Gross values will be calculated by multiplying the Net values with 1,19. (283,79 * 1,19 = 337,71)

Solution

There is an important rule to create the correct Gross- and/or Net-invoices.

=> In the case of Gros-Invoicing the prices in the corresponding pricelists should be configured in Gross. In the case of Net-Invoicing the prices in the corresponding pricelists should be configured in Net. The same is valid for the corresponding rebates/charges. Only with that procedure the calculation in the invoice (quantity * price = amount) is comprehensible.

Gross-invoice: => Gross prices in the pricelist => Gross rebates/charges

Net-invoice: => Net prices in the pricelist => Net rebates/charges

II. Invoice total line

In Autopoll the calculation of the values in the invoice total line (Net end amount, total VAT amount and Gross end amount) is based on the totalisation of the single position lines. Due to this fact it can occur that the values of the invoice total line are NOT comprehensible. Net end amount multiplyed by the VAT will not be exact the printed VAT amount.

Example

=> NOT comprehensible calculation: 1498,12 * 0,19 = 284,64

=> printed will be 284,61, that means 3 Cent difference

Reason: The VAT-values of the single postion lines will be totalised and because of the Gross/Net-translation and the rounding to two decimal places these differences will occur.

Solution

By configurating "invoice total check" in the corresponding "invoicing profiles" the values in the invoice total line can be "corrected" and therefore are comprehensible. But then the calculation of the VAT amounts of the single position lines and the totalisation of the VAT amounts of the single position lines will differ from the total VAT amount in the invoice total line.

Example

=> comprehensible calculation: 1498,12 * 0,19 = 284,64

Recommendation

Prices at the card readers are in most cases Gross. These can be invoiced to the customer who want Gross-invoices. For customers who want Net-invoices it is the best way to create a separate Net pricelist with Net prices and assign this pricelist only to that/these company/s. Details under pricelist